How to use the Seating Plan Widget

The Seating Plan widget provides a QR code which guests can scan in order to be shown at which table they will be seated. Guests must be guests on Evessio (via a table booking product) and have a table number assigned to them or be uploaded manually using a spreadsheet. The seating plan can be viewed as a searchable list of guest, or in their table groups, which is also searchable. Additionally you can add a floorplan image.

The Seating Plan is not a standard feature of the Awards module and is available with an additional cost.  Please contact support@evessio.com for details.

Assigning Table Numbers To Guests On Evessio

Table numbers can be assigned by going to TABLE BOOKINGS> Guest and clicking the blue pencil in the "Guests" column beside each transaction. Then add the table number to the "Table Number" Field.

Adding A Seating Plan To A Page

1. Select the page (WEBSITE> Pages> Pages) you wish to add a Seating Plan widget to and click “+Add content” in the column you want the widget to appear.

   

2. Click Widgets> +Add Seating Plan Widget

   

   
   

3. Give the widget a title and select if you would like to show the title on the page. If you would like to show the title, select how it should be aligned. You can also optionally add a description to show below the title and above the seating plan.

   

   
   
   

4. Select if you would like to use data from live bookings in Evessio or if you would prefer to upload a spreadsheet of information (static).

   If you chose to use Table Booking data from Evessio you can choose if you wish to add the company name and product type to the seating plan.

   

   If you chose to upload static data e.g. a spreadsheet you should insure it has the minimum required columns: First name, Last name, Table Number. In addition you may add a column for company and one extra field which can be used for type.

   

   

   
   
   
   
   

5. Select if you would like to display the company name or not. If you do not want to display the company name select "Exclude". If you want to display the company name select if the field should be pulled from the booking form or the transaction details form.

   

6. Optionally add a floorplan image. This will add a floor plan link as part of the seating plan. If a visitor clicks the link they will see the floorplan image.

   

   
   

7. Make sure the seating plan is selected in the list and click “Add selected”.  Remember to Save and Publish the page.

   

   
   

   Once you have added the seating plan to the page you will see a QR code which can be shared with guest. This will allow them to scan the QR code and view the seating plan. The code can be added to printed material or shared digitally in an email.