How to use the Seating Plan function

The Seating Plan function provides a QR code which guests can scan in order to view your event's seating plan. The seating plan is viewed as a list, searchable by guest name or table number, making it easier for your guests to find their located seat, and also to encourage networking within your event. Additionally, you can add a floorplan image to facilitate finding tables and navigating your event.

Configuring your seating plan

Once you have had your seating plan applied to your event, you can add configurations to this.

Select if you would like to show the seating plan content title on the page. If you would like to show the title, select how it should be aligned. You can also optionally add a description to show below the title and above the seating plan.

Then, determine the source of the table plan content, and what information you wish to include.

Next, select if you would like to display the company name or not. If you do not want to display the company name select "Exclude". If you want to display the company name select if the field should be pulled from the booking form or the transaction details form.

Finally, you can choose to add a floorplan image. This will add a floor plan link as part of the seating plan. If a visitor clicks the link they will see the floorplan image.

Determining guest information in your seating plan

Guest information is delivered to the seating plan in one of two ways:

Live bookings information via table bookings

Live booking information is made up of the information from sales of your table booking product(s).

If you are using your live booking information, your seating plan will instantly update with the information provided through purchased tables and seats.

You can use the preview arrows to see how each guest will appear.

This information can be found by navigating to Table Booking > Guests.

Table booking customers can also update their own information by logging in to your event website.

Uploading a static spreadsheet of guest information

If you are not selling table bookings via your website, you can still utilise the seating plan by uploading a spreadsheet containing your guest information.

Your spreadsheet will need to contain the required columns: First name, Last name and Table Number. You may also up to 2 additional columns that will be mapped to the company and type fields.

Upload your spreadsheet by choosing Spreadsheet (static) in the Source Data section.

Upload your file, and preview each guest detail using the arrows. You can choose if your additional column(s) will be included by selecting the check box beside each one.

Sharing your seating plan

On your seating plan page, you will see a QR code which leads guests back to the same page when scanned.

This code can be added to printed material or shared digitally in an email.

If you wish to make your own QR code, this can be done using the URL of the Seating Plan Page.