Creating an Exhibition Stand product

Exhibition Stand products can be created for you to sell stand space at your exhibition.

You can define stand types, sizes, and pricing, as well as control availability and collect key exhibitor details during purchase.

To get started, go to Revenue > Products, and click on the title of your Exhibition Stand product.

Creating a new exhibition stand product

To create a new exhibition stand product, click +Add new product.

• General Settings

Give your new exhibition stand a name- this will appear on your website to your users.

Then, add an optional description. This can be used to describe the stand and what is included.

Next, upload an image to accompany your stand product. You can also choose to upload the following files to further explain the stand setup:

• Stand Technical Document
• Stand Graphics Spec Sheet
• Stand Brochure

Finally, you can choose to add a Panel List.

• Product Form

Next, attach the appropriate Product Form.

This form is the information you require for each exhibitor, such as company information, on-site contact details, etc.

You can select an existing form from the drop down menu, or create a new form including the specific information you require.

Then, you can choose for any of the fields in the Product Form to also appear on the customer invoice, such as if you wanted on-site contact information replicated on the invoice PDF.

You do not need to check the boxes if you do not need these fields on your customer's invoice.

• Availability

Next, complete the product Availability details.

First, choose the status. There are three status options:

Then, choose if this product is Visible in Basket Dropdown.

In the Basket view, you can include an Add to Basket selector, which is a dropdown menu with your available products.

If you don't want this exhibition stand to appear in the dropdown, such as sponsor or complimentary stands, you can set this option to No.

Finally in this section, choose the availability dates for this product.

You can choose to use your general product item availability dates, or you can choose a custom date for this specific product. The date you choose must fall within the date window you have chosen for your Exhibition Stand.

• Pricing

In the next section, complete the Pricing details.

First, choose if you will use a pricing template, which easily allows you to use the same pricing for multiple products.

If you are not using a pricing template, add in the value for this stand.

Finally, assign the VAT settings. If your product should follow your event's standard VAT settings, leave this option at System Default Settings. If you prefer for this specific stand to have different settings to your general event, choose one of the other options.

• One-click Link

Then, select if you would like to create a One-click link.

A one-click link is a direct link to your product, and can be shared with customers to allow them to purchase this exhibition stand, without having to navigate through your website.

You must first Save your product before the link and variable can be generated.  

• Limits

You can choose to add limits to your specific product. This is useful if you know you have for example a limited number of 9m² stands, or want to restrict individual exhibitor from buying more than a certain amount of this stand.

• Volume Discounts

Volume discounts can be applied so apply pricing reduction based on the amount of this product being purchased, i.e. the more you buy, the less you pay.

Once you are finished configuring your new product, click Save.

General Exhibition Stand Configuration

In addition to creating your products, you can set general configurations for your Exhibition Stand Products.

To make edits, click on the blue pencil icon✏️. To save any changes, remember to click the green check mark ✅.

Here, you can rename your Exhibition Stand product, and set the overall Exhibition Stand Product Availability dates.

You can add global limits to your Exhibition Stand products, so that your combined sales will be restricted when you reach a certain number of items.

If your venue has a capacity of 200 stands, you can set your Max Available to 200 items, and all stand sales will halt once you sell this many items (which will be a combination of your different type of stands).

You can choose to enable the product attachment for your Exhibition Stand products.

Here, you can also  determine Submission Editing rules.

Click on your event. Under the REVENUE menu click on Products.

2. Click on Exhibition Stand and then click Add new product to start creating a new one.

3. Give your product a name and add a description.

4.  Add any stand images, technical document, graphic spec sheets or brochures. You can also add a panel list if you wish.

5. Each product or item you sell through Evessio requires a form. You can select an existing form from the drop down or create a new form including the specific information you require.

6. Complete the availability details.

7. Complete Pricing details.

8. Select if you would like to create a one click link. A one-click link can be used in emails so that recipients can pre-select this product directly by clicking the link. The link and variable will be created after you save the product. 

9.  You can also optionally set up limits of products available or limit the number of items per customer e.g. 4 per customer. 

11.       Save your product.